With FlexOffice, every employee books their desk, room or parking spot from an interactive floor plan. Ideal for hybrid orgs: 60% average attendance but unpredictable peaks.
Step-by-step #
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Import the plan #
Upload a PDF or SVG of each floor. Illizeo calibrates it automatically.
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Place resources #
Drag & drop desks, rooms, parking spots, lockers. Each resource has a type, capacity, equipment.
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Set rules #
Assigned vs hot desks, reserved zones (R&D, executives), booking window (D-X), max duration.
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Enable booking #
Employees see the plan and book from web or mobile. Email + calendar confirmation.
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Measure occupancy #
The dashboard shows occupancy rate per day, per zone. Optimise leased sqm.
Manageable resource types #
| Type | Booking | Equipment |
|---|---|---|
| Open space desk | Daily | Screen, dock, ergo chair |
| Private desk | Daily or weekly | Full equipment + partition |
| Meeting room | By time slot | Video, screen, whiteboard |
| Parking spot | Daily | Optional EV charger |
| Locker | Monthly | Secure locker |
FAQ #
Can I enforce 3 days on site?
Yes, a rule forces each employee to book at least X days per week. Alert starts on the 2nd miss.
How do I handle visitors?
Guest booking with QR access code. Automatic reception notification.
Compatible with my badge system?
Yes, integration with Salto, ASSA Abloy, Suprema, Nexus. The badge only opens reserved zones.
Can I charge?
Yes, coworking mode. Per-desk pricing, cost-centre cross-charge or direct payment.
