Illizeo exports expense-report journal entries in six formats, using your chart of accounts and your mappings. Payroll entries come from elsewhere.
One distinction that changes everything #
Illizeo’s accounting module produces the journal entries for expense reports, not for payroll. Payroll entries come from the payroll producer, from the payslip they calculated. Both flows reach your accountant, but by different routes.
The six available formats #
| Format | Typical use |
|---|---|
| Generic CSV | Any accounting system that accepts a configurable import |
| Abacus | Swiss books running on Abacus |
| SwissSalary | Swiss environments using SwissSalary |
| Sage | Books running on Sage |
| FEC | French accounting-entries file format |
| DATEV | German books running on DATEV |
Step by step #
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Set up the chart of accounts #
Import a recommended chart, load your own from a file, or enter accounts one by one. The chart belongs to your workspace and can be changed later.
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Map categories to accounts #
Each expense category points to an account. That mapping is what turns a receipt into an entry: until a category is mapped, it produces nothing usable.
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Configure the journal #
Journal code and label, piece-number prefix, default export format. These three settings must be the ones your accountant expects, not the ones that look logical to you.
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Filter, then export #
Entries can be filtered before export, notably by journal code. You export a selection, not necessarily everything.
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Rely on the export marking #
An entry exported successfully is marked as such. That is what prevents a double pass — the most common source of error in this kind of flow.
What does not exist #
No payroll entries generated by Illizeo. No direct connection to an accounting system: the export produces a file, which you send on. No bank reconciliation and no matching. No handling of differences between the entry and the statement.
FAQ #
How do we get the payroll entries?
From your payroll producer. They hold the social-charge accounts and the calculation bases; Illizeo does not have them.
Can we export twice by mistake?
Marking already-exported entries is there to prevent it. Check it before a catch-up export.
What about VAT?
It is carried by the entry according to the category configuration. An approximate mapping produces approximate VAT.
Who may export?
It is a named right in the Expense reports module: viewing entries and exporting them are two tiers of the same code.
