A final settlement is calculated by your payroll producer. Illizeo gives them the dated, verifiable elements they need — and that is where disputes are won or lost.
What Illizeo brings to a final settlement #
The calculation itself belongs to the payroll producer: the rules depend on local employment law, the applicable collective agreement and the reason for termination. What Illizeo provides are the input elements, dated and verifiable — and that is where most disputes hide.
| Element | Where to find it in Illizeo |
|---|---|
| Effective leaving date | The employee record, once the departure is recorded |
| Paid-leave balance at the leaving date | The record’s paid-vacation balance history |
| Applicable pay | The salary history, by effective date |
| 13th month and bonuses | Payroll settings and the record’s pay components |
| Outstanding advances and loans | The dedicated tab on the employee record |
| Last month’s hours and absences | The current payroll period |
Step by step #
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Record the departure with its date #
Until the departure is entered, the employee stays active: they keep counting in the wage bill and the headcount. The date conditions everything else.
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Stop the counters #
Approve the last absences and hours before closing. An absence approved after the departure becomes a catch-up; one that is forgotten becomes an argument.
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Take the leave balance at the date #
The history gives the balance as at the leaving date, with the movements that built it. It is the most frequently contested document: keep it.
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Settle what is outstanding #
An unrecovered advance or a running loan has to be flagged explicitly in the final cycle. Nothing settles them automatically on departure.
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Hand it to the payroll producer #
They compute the final settlement from these elements, under the applicable law.
What does not exist #
No final-settlement calculation in Illizeo: no salary prorata, no compensatory leave payment, no 13th-month prorata, no severance. No pre-departure simulation. No settlement receipt generated automatically — it is a document, produced from whatever template you prepared.
FAQ #
Can a departure entered by mistake be undone?
Yes, it can be cleared from the record. Then check the payroll periods generated in the meantime.
Can the leave balance be negative?
Yes, and that is precisely one of the alerts the payroll period raises. A departure with a negative balance is handled before the final payment, not after.
Who can see these elements?
Rights over pay and over advances are separate codes in the matrix, and they combine with the role’s scope.
What if the departure falls mid-month?
The prorata depends on your calculation base — 21 days, 260 days, the 30th method, working days or calendar days. Check that setting before disputing an amount.
See Compliance & exports #
Learn to export payroll data to accounting and authorities.
