Prepare your payroll before you run it. No more errors, no more catch-ups.
Fixed or hourly salaries, bonuses, recurring payments, salary advances, retroactive changes: everything is centralized in a live payroll draft you can check anytime. You approve with confidence, history gets locked, and every change is tracked.
Payroll is still prepared blindly in Excel.
Forgotten raises, miscalculated bonuses, undeducted advances, untraceable retroactive dates: every month, your payroll manager rediscovers changes at the last minute and patches them up in the next pay slip.
Errors caught too late
The +12% gross payroll gap shows up at the moment of the bank transfer. Too late: it’s a correction next month, and an unhappy employee.
Unmanageable retroactive changes
A raise forgotten in January resurfaces in March. The catch-up is calculated by hand, with no traceability, and the pay slip becomes impossible to explain.
No audit trail
Who changed Pauline’s salary? When? Why? No answer. Excel keeps no history, and trust between HR, payroll and management slowly erodes.
One payroll draft. Every component. Automatic locking.
Illizeo Preliminary Salaries consolidate every upcoming compensation in real time: base salaries, bonuses, recurring payments, advances, retroactive catch-ups. You see the payroll before it goes out, you approve month by month, and history closes automatically.
- Fixed or hourly salaries with effective dates and FTE rate
- One-off bonuses and goal-based bonuses with KPI tracking
- Recurring payments (meal vouchers, transport, gym…) with optional end date
- Salary advances with approval workflow and auto deduction on the pay slip
- Retroactive changes with automatically computed catch-up
- Locking of approved periods: impossible to modify what’s already paid
- Smart alerts when an employee’s gross varies beyond the configured threshold
- Full audit trail: who, what, when, old value → new value
- Multi-format payroll export (Excel, CSV, PDF) to your accounting software
3 pillars. 1 unified payroll draft.
Everything that makes up a pay slip is centralized in one place, with its calculation rules, effective dates and locks.
Salaries & contracts
Fixed or hourly salary, FTE rate, frequency (12, 13, 14 monthly payments), scheduled changes. Future raises are pre-loaded and trigger on the planned date.
- Fixed or hourly
- Auto FTE
- Scheduled changes
- Contract end date
Bonuses & goals
Fixed bonuses, goal-based bonuses with weighted KPIs, end-of-period distribution. AI computes the achieved amount, you approve in one click.
- Simple or recurring bonus
- Weighted KPIs (% weights)
- Auto attainment calc
- Manual sign-off required
Payments & advances
Meal vouchers, transport allowance, gym subsidy, remote-work stipend: every recurring payment with its period. Salary advances with approval workflow and automatic deduction.
- Open-ended or capped
- Bi-monthly, monthly, yearly
- Advance with approval
- Auto deduction on payroll
Powered by Claude: 8 AI features for rock-solid payroll.
Illizeo’s AI detects, calculates, alerts and tracks continuously. Your payroll manager only steps in for the cases that truly need a human decision.
Variation alerts
Configurable threshold (e.g. ±10%): the AI flags any employee whose gross is outside the range vs. the previous month. Alert shown before approval.
Anomaly detection
Advance bigger than the net salary, bonus without an approved goal, contract without an end date even though it’s a fixed-term: the AI catches inconsistencies before they reach payroll.
Auto retroactive catch-ups
Raise effective on Jan 1 entered in March? The AI computes the catch-up for January and February and adds it to the current month with a clear justification.
KPI-based bonus calculation
You enter the KPIs and their weights, the AI computes attainment (% × weight) and proposes the final amount. You stay in control to confirm.
Period locking
As soon as a payroll is approved, the AI locks every record of that period. Any change requires an explicit, traced un-approval.
Smart audit trail
Every change is recorded with who, when, old value, new value, effective date. The AI summarizes the week’s changes in 3 lines for your leadership.
Payroll impact simulation
Before approving a raise, simulate its impact on the annual gross payroll, employer charges included. The AI also projects the effect of a salary grid applied to a whole team.
Auto pre-payroll report
Before each closing, the AI generates a report summarizing: changes, open alerts, bonuses awaiting validation, deltas vs. last month. Everything you need to decide in 5 minutes.
3 steps. 1 living draft. Zero stress at closing.
You enter changes as they happen
Raises, bonuses, advances, one-off payments: every change is recorded the moment it’s made, with its effective date. No more end-of-month avalanche.
Real timeThe AI prepares the draft
Salaries + recurring payments + bonuses + retroactive catch-ups: everything is consolidated into a payroll draft available 24/7. Alerts and anomalies surface automatically.
ContinuousYou approve and lock
When you approve the month’s payroll, history closes. Records become untouchable. No more accidental edits, no more loss of consistency.
1 clickPayroll compliance & security, by design.
Periods locked after approval
Once a month’s payroll is approved, neither salaries, bonuses nor payments for that period can be modified without an explicit un-approval, traced in the audit log.
Full 10-year audit trail
Every creation, modification and deletion is kept for 10 years with qualified timestamping. Compliant with URSSAF, AVS and labor inspection control requirements.
Approval workflows
Advances, exceptional bonuses, retroactive changes: configure your approval paths (manager, HR, leadership) with automatic escalation. Everything is documented.
European hosting & GDPR
Salary data hosted in European data centers certified ISO 27001. No transfer outside the EU. At-rest and in-transit encryption. GDPR-compliant.
A correction-free payroll from month one.
For a 50-employee company, the module eliminates an average of 6 corrections per month and saves the payroll manager 2 days per month.
Included in Illizeo Core.
The Preliminary Salaries module is part of the Illizeo foundation. No surcharge, no add-on: available the moment you activate your workspace.
- Unlimited fixed & hourly salaries
- Scheduled changes (effective date)
- Simple bonuses and KPI-based bonuses
- Customizable recurring payments
- Salary advances with approval workflow
- Auto-computed retroactive changes
- Locking of approved periods
- Configurable variation alerts
- Full 10-year audit trail
- Gross payroll impact simulation
- Automatic pre-payroll report
- Excel / CSV / PDF export to your accounting software
Frequently asked questions
What happens when a salary is modified after a month is closed?
The closed month is locked: no direct retroactive change is possible. If the change must apply retroactively, the AI automatically computes the corresponding catch-up and adds it to the current month, with justification visible on the pay slip. To actually touch the closed month, you must explicitly un-approve it in the Payroll module — an operation traced in the audit log.
Can a raise be scheduled in advance?
Yes. You enter the new salary with a future effective date (e.g. 07/01/2026). It appears in the employee’s history as a “scheduled change” and triggers automatically on the planned month. You keep the trace of the decision without risking forgetting to implement it.
How do goal-based bonuses work?
You define the goal (label, period, frequency), its KPIs (name, weight %, target) and the distribution mode (end of period, by month…). The AI computes attainment (sum of % × weight) and proposes an amount. You approve manually before the bonus enters payroll. Ideal for sales bonuses, annual bonuses or project-based goals.
Are salary advances deducted automatically?
Yes. Once an advance is approved through the workflow, you choose the deduction month. The amount is automatically subtracted from that month’s pay slip, and the history remains visible to both the employee and HR.
Which export formats are available for the payroll software?
Excel (.xls multi-sheet with formatting), CSV (compatible with all accounting software) and PDF (printing / archiving / sending to the accountant). Native connectors planned for Sage, Cegid, Pennylane, Indy. API available on Enterprise for custom integration.
How do variation alerts work?
You define a global threshold (e.g. ±10%). Every time you check the draft, the AI compares each employee’s gross to the previous month. Any breach generates an alert visible in the “Alerts” tab with the details (variation %, old amount, new amount) and the likely cause.
Who can see and modify what?
Roles are fully configurable: direct manager (read-only on their team), HR (read + edit), payroll manager (final approval), leadership (aggregated read), accountant (export only). Every action is traced by name.
Prepare your next payroll with confidence.
Activate the Preliminary Salaries module in 1 click from your Illizeo workspace. Already included in your foundation, ready to go. 14-day free trial for the full Illizeo suite.
Contact Illizeo