Hotel cap, meal cap, reimbursable mileage, allowed currencies: your expense policy is the tool that ends case-by-case arbitration. Illizeo applies your rules automatically at submission.
Step-by-step #
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Define categories #
Meals, hotel, transport, parking, toll, telecom, training… Each category has its payroll/accounting code.
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Set caps #
Per category, per country, per profile. E.g. €25 meal Paris, CHF 30 meal Geneva. Above the cap: alert or refusal per your policy.
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Configure mileage allowances #
Official rates pre-loaded (FR: URSSAF, CH: OFROU). Customisable if your internal policy is more generous.
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Allowed currencies #
List accepted currencies. FX rates refresh daily (central bank + optional bank fee).
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Enable anti-fraud rules #
Duplicate receipt, suspect round amount, unauthorised weekend: each signal triggers a review.
Typical caps #
| Category | FR (Paris) | CH (Geneva) |
|---|---|---|
| Solo meal | €25 | CHF 30 |
| Client meal | €80 | CHF 120 |
| Hotel / night | €180 | CHF 250 |
| Taxi | €50 / ride | CHF 80 / ride |
| Mileage | URSSAF rate | CHF 0.70 / km |
FAQ #
What happens above cap?
Per your choice: soft alert, automatic refusal or capped reimbursement with mandatory reason.
Can rules vary per project?
Yes, policies can override the default rule on a client project (e.g. higher cap).
Are mileage allowances taxable?
Depends on country. Illizeo applies the tax-free rate and warns on taxable overage.
How do I integrate corporate cards?
Connect your card statement (Visa, Mastercard, AMEX). Transactions auto-match with receipts.
Set up the approval workflow #
Manager, controller, accountant: model the route in 5 minutes.
