Your teams split their week between the office and home, yet no one knows who’s coming in when, the same desks are packed on Tuesday and empty on Friday. The Illizeo Flex Office module brings desk booking on a floor plan, per-profile attendance rules, manager approval and occupancy analytics together — in one tool wired to your employees.
Desks & rooms · Zones drawn on the plan · PDF plan import · Office / remote / other types · Rule profiles · Required in-office days · Remote-day cap · Approval queue · Occupancy rate · CSV export · Multi-site · Bilingual EN/FR
Without a dedicated tool, booking happens on a shared spreadsheet or over chat. Employees can’t see what’s left, managers approve case by case, and attendance rules — required in-office days, remote-day caps — are enforced nowhere. The result: overbooked desks, under-used floors, and no data to decide on.
There’s no way to tell how many desks remain free on a given day, or who will be in. Teams turn up unsure of getting a seat, and managers steer blind.
A shared Excel or a message thread: two people book the same desk, edits get lost, and nothing ties the booking to the actual office layout.
The hybrid policy exists on paper — X office days, a remote cap — but nothing enforces it. Overruns go unnoticed, and exceptions are neither logged nor approved.
Employees book their desk on the floor plan. The module checks their rights against their profile (required days, remote cap). Managers clear pending requests. Facilities leads track occupancy and export the data.
Each office is described with its floors, zones, capacity and access rules. Employees book in a space that mirrors the real premises.
Named or shared desks, bookable by the day or half-day.
Meeting rooms, focus spaces, collaborative zones — each with its own capacity.
An office can span several floors, each with its own plan and zones.
Split each floor into zones (teams, focus, free) drawn on the real plan.
Upload the architect’s plan as PDF or image: it becomes the booking map.
Set the number of seats, allow overbooking or not, make the space visible to employees.
The employee requests, the module checks the rules, the manager approves, the seat is confirmed — and occupancy feeds the dashboard.
Urgent requests move to the top of the approval queue. A remote booking beyond the cap set in the profile is blocked before confirmation.
Book simply, govern with rules, steer with data — the three sides of a hybrid policy that actually works.
The employee sees the floor plan, the zones and the available seats. They book a desk or room in a few clicks, by day or half-day, over the coming week.
Rule profiles define, per employee group, the required in-office days, the allowed offices and the remote-day cap. The module enforces these rules at booking time.
The dashboard aggregates attendance by employee and by office over the chosen period. Leads export the detailed data, usage statistics and denied requests.
A real scenario: booking on the plan, remote-cap check, manager approval, and steering on the facilities side.
Karim’s profile requires 3 office days a week and caps remote at 2 days. He books a desk in the Product zone on the Floor 2 plan for Monday, Tuesday and Thursday. For Friday, he requests a remote day: the module checks his cap, then sends the request to his manager, who approves it.
The visual side of the module runs on an interactive canvas: draw, click, reassign — right on the plan of the premises.
Zones are stored as a percentage of the plan’s dimensions (0 to 1). The rendering stays accurate on any screen, from a large monitor to a phone, with no distortion or offset.
You outline a zone by drawing a polygon straight onto the plan, then select it with a click. Creation and selection live in the same canvas, with no external tool.
The architect’s plan in PDF is converted and shown as the background map. Images are supported too, with optimised loading so switching floors stays smooth.
The plan integrates with the booking calendar: a seat picked on the plan becomes a properly named event (e.g. “Paris — Floor 2”), viewable and editable on the scheduler.
A properly tooled flex office means employees who find their seat and leads who arbitrate on figures, not hunches.
Included in Enterprise plans. Billed to the entity as an add-on for other plans.
Floor-plan booking + rule profiles + manager approval + dashboard and export — wired to your Illizeo employees.
Booking on the plan, attendance rules enforced, manager approval, occupancy steering. Turn on the Flex Office module and bring clarity back to hybrid work.
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