This article lists the People Analytics system reports, family by family, with what each one shows and what it requires to appear. To open, filter and export a report, see the “System reports” article.
Good to know. A report only appears if its module is enabled in your workspace and open to you, and if your role holds the “System report — Open” permission or the report’s own permission shown below. All reports are calculated on your population.
Human Resources #
| Report | What it shows | Condition |
|---|---|---|
| Headcount | Headcount trend and split by department. | — |
| FTE | Full-time equivalents, based on weekly working hours. | — |
| Birthdays | Birthdays in the next 30 days. | — |
| Hires | Employees who started, or are expected to start, over the period. | — |
| Probation Periods | Employees currently on probation. | — |
| Terminations | Employees who will soon leave the company. | — |
| Ending Contracts | Contracts expiring within the next 12 months, most urgent first. | — |
| Employee Turnover | Monthly departures and turnover rate. | — |
| Demographics | Split by gender and age band. | — |
| Onboarding | Average duration and completion rate of arrival journeys, by department or site. | Onboarding & Offboarding module and dedicated permission |
| Offboarding | Offboarding completion rate and critical delays: access not revoked, equipment not returned. | Onboarding & Offboarding module and dedicated permission |
| Expiring work permits | Expired or soon-expiring work permits, their HR validation and renewal. | — |
| Medical visits | Employees in France: next medical visit due, its reason and status. | — |
| Absence anomalies | Short absences without certificate, repeated over 12 months, Friday then Monday. | Absences module; for readers of the reason only |
| Bradford factor | Frequency of sick leave over 12 months (S² × D). | Absences module; for readers of the reason only |
| Headcount thresholds (France) | Headcount of companies in France against the 11, 20, 50 and 250 employee thresholds. | Reserved for workspace administration |
| Contracts to check | What Swiss or French law flags in current contracts: probation, fixed-term contracts, renewals, waiting periods, chained contracts. | — |
| Professional interviews | Employees in France: professional interview every 2 years, on return from leave, and the six-year review. | Performance module |
Time Management #
| Report | What it shows | Condition |
|---|---|---|
| Absence Days | Absence days by department and month. | Absences module |
| Absence Rate | Weekday distribution and rate trend over the period. | Absences module |
| Leave balances | Entitlement, taken, pending, carry-over and available, by person and leave type. | Absences module |
| Attendance Periods | Attendance periods recorded, by department. | Attendance module |
| Hour counters | Overtime, night, Sunday, holiday, on-call and bridge days: calculated, sent to payroll, converted, balance. | Attendance module and counter viewing permission |
| Time declaration tracking | Declarations not submitted, awaiting the manager or approved, and the rest period attestation. | Attendance module |
| Hours by presence reason | Remote work, business trip, training, assignment: days and hours per person, with the reason’s payroll code. | Attendance module and counter viewing permission |
| Reduced day-rate plan | Reduced-plan days acquired, taken and remaining, and days worked against the expected pace. | Attendance module and counter viewing permission |
| Scheduled vs due hours | Per contract, scheduled hours against the hours due from the attendance profile. | Scheduling module, Planning permission |
| Scheduled vs clocked | Per contract, scheduled shifts against clocked time, and the days that do not match. | Scheduling module, Planning permission |
| Shift confirmations | Per employee, shifts sent, confirmed, rejected or unanswered, and the response time. | Scheduling module, Planning permission |
| Open shifts and replacements | By location and position, open-shift coverage, applications, handovers and swaps. | Scheduling module, Planning permission |
Training and Performance #
| Report | What it shows | Condition |
|---|---|---|
| Certifications to renew | Expired, never obtained or soon-expiring certifications, and their refresher. | Training module and dedicated permission |
| Training hours | Hours completed per person: attended sessions, e-learning and external trainings. | Training module, analytics permission at the Execute level |
| Mandatory trainings | Where each enrolled person stands: overdue, not started, completed. | Training module, analytics permission at the Execute level |
| Campaign progress | Where the reviews of running campaigns stand, step by step, and review file signatures. | Performance module and dedicated permission |
Payroll and Budget #
| Report | What it shows | Condition |
|---|---|---|
| Salaries | Monthly payroll by department. | Preliminary payroll module |
| Monthly payrolls — Swiss payroll | Where each scope’s payroll stands, month by month: not run, open, awaiting approval, closed. | Swiss payroll module and dedicated permission |
| Missing data — Swiss payroll | What is still missing, contract by contract, to run the Swiss payroll. | Swiss payroll module and dedicated permission |
| Swissdec transmissions | The period’s ELM declarations by scope: completed, pending, failed or rejected. | Swiss payroll module and dedicated permission |
| Deadlines and to-dos — Swiss payroll | Expiring SUA certificate and affiliations, withholding tax corrections and BVG contributions to handle. | Swiss payroll module and dedicated permission |
| Budget vs actual by unit | Each unit’s payroll budget, actuals, year-end forecast and gap. | Budget & payroll costs module |
| Salary review | Progress of the latest campaign: approved lines, budget, committed and average increase by unit. | Budget & payroll costs module |
| Pay scale positioning | Grade by grade: range, assigned contracts, median compa-ratio and share within range. | Budget & payroll costs module |
| Pay equity (GEA) | The adjusted gap under the Confederation model, the raw gap and gaps by job or grade. | Budget & payroll costs module |
Expenses and Flex Office #
| Report | What it shows | Condition |
|---|---|---|
| Expenses | Employee expenses over the period. | Expenses module |
| Occupancy by site | By site and day, the people on site, morning and afternoon, against capacity. | Flex Office module and dashboard permission |
| On-site presence per employee | Each employee’s days at the office and working remotely, within your scope. | Flex Office module and dashboard permission |
| Meals and parking per day | By day, site and service: meals booked and cancelled, spaces booked and released. | Flex Office module and dashboard permission |
Missing an indicator? #
If no system report gives you what you are looking for, build it yourself: a custom report can list, count, average, calculate a turnover or absence rate and follow a trend over time. See the “Creating a custom report” article.
