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Documents · HR access

Bulk signature and documents for your whole population

Two tools for HR: send the same document to a whole population for signature in one campaign, and find, filter and download the documents of every employee in your scope.

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app.illizeo.meIllizeoAll documentsCampaignsSignature campaignLM2027 remote work amendment · 128 recipients · approved 28 OctSigned94In progress27Declined3Send failures4RecipientsLéa MartinSignedHugo RochatIn progress · remindedInès BenaliSignedMarc FavreNo email addressRemindAdd new joinersDownload signed
Tracking a signature campaign (sample data).

A signature campaign in five steps

Go back freely; move forward only once earlier steps are complete.

  1. 1

    Document

    HR

    A template filled from each employee’s record, a Word file with ${…} placeholders, or the same PDF for everyone.

  2. 2

    Population

    HR

    Named employees or a group defined by criteria. Missing variables are entered once for all, or by CSV.

  3. 3

    Signatories

    HR

    Each recipient signs their own document; fixed signatories are added, in the order you choose.

  4. 4

    Configuration

    HR

    The signature provider, or an internal approval only; each employee’s language or a set language.

  5. 5

    Launch

    Approver

    One approval for the whole campaign: approved, everything goes; declined, nothing goes.

Track a campaign like a dashboard

Counters, recipients and campaign actions, all in one place.

  • Counters: signed, in progress, declined, expired, cancelled, send failures.
  • Remind in-progress and expired requests; cancel in-progress ones with a shared reason, signed ones stay.
  • New joiners: the population is frozen at launch, then extended from the tracker.
  • Filing: each signed document goes to the employee’s record, in the chosen category.
  • Quota: internal approval does not count towards the signature quota.

All documents for your population

The “All documents” view brings together the documents of every employee in your scope.

  • Search and filter by category, entity or employee.
  • Download as ZIP a whole selection.
  • Traceability: each document’s change history, who uploaded it, and who viewed or downloaded it, when and from which IP address.
  • Retention: notifications when documents reach the end of their retention period.
app.illizeo.meIllizeoAll documentsCampaignsAll documentsLMCategory: ContractsEntity: LyonZIP (36)EmployeeDocumentUploadedLéa MartinEmployment contract.pdf12.01.2026Hugo Rochat2027 remote amendment.pdf28.10.2026Inès BenaliEmployment contract.pdf03.03.2025Noah PerretMobility amendment.pdf15.06.2026Sara CostaEmployment contract.pdf02.09.2024Traceability: who uploaded, viewed or downloaded each file, when and from where.
“All documents” view (sample data).

Who does what

HR

Send and find

  • Create and launch campaigns
  • Remind, cancel, add new joiners
  • View their population’s documents

Approver

Decide

  • ApprovalApproves or declines the campaign, with a reason
  • Arrives from the notification

Employee

Sign

  • Receives the request in their language
  • Finds the signed document in their record

Administrator

Oversee

  • Sees all campaigns
  • Sets up the workflow and providers

Connected to the rest of Illizeo

What it receives

Employee recordTemplate variables, filled from each employee’s record.
WorkflowsThe “Signature campaigns” workflow that approves it.
HR accessIllizeo module

What it feeds

Each employee’s recordThe signed document, in its category.
Signature providerRequests, one per employee.

Included in Illizeo document management. See document management

A document for 300 employees to sign? One campaign is enough.

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