Salary certificates, annual statements and payroll accounts

The year’s closed payrolls feed three Swiss payroll screens: the Salary certificates (form 11) of each employee, the Annual statements to send to funds and insurers, and the Payroll accounts, which show the payroll lines wage type by wage type and month by month. This article explains how to read them, override or correct them where the screen allows it, download them and publish them or mark them as sent. It is intended for payroll managers and administrators.

Before you start #

• All three screens follow the Monthly payrolls right: at Access level they can be read and downloaded; overriding, publishing and marking as sent require Execute level.
• They only cover sub-companies calculated by Illizeo, and are fed by closed payrolls — see Calculating and closing monthly payrolls.
• Scope: a certificate or a payroll account can only be read for an employee whose salary you can see. An annual statement covers every salary of the scope: you must be able to see them all to read it.

Provisional or final #

As long as one month of employment in the year is not closed, a certificate or a statement remains Provisional: it can be downloaded with the PROVISIONAL mention, but it cannot be published or marked as sent. It becomes Final once every month of employment in the year is closed. Without any closed payroll in the year, the screen says so, for example “No closed payroll in 2026: there is no certificate yet.”

Salary certificates #

Open Swiss payroll › Salary certificates. Choose the Scope and the Year. The screen produces one certificate (form 11) per contract and per year, summed from the closed payrolls.

Setting the employer settings #

The Employer settings card holds what applies to all of the employer’s certificates: boxes F — Free transport between home and workplace and G — Canteen meals / lunch vouchers, and the texts of items 14 — Other fringe benefits and 15 — Remarks. Click Save settings.

Overriding a contract’s certificate #

1. On the employee’s line, click Override.
2. Change boxes F and G or items 14 and 15 for this year. A field left empty takes the employer’s setting (“As the employer”).
3. Click Save override. The line shows “overridden”.

Reading the list #

Each line gives the Employee, the Period, Gross (8), Net (11) and the certificate’s Status; a provisional certificate names the months not yet closed. The employee’s name opens their certificate as a PDF.

Publishing the certificates #

1. Click Publish final certificates (N).
2. Confirm in the “Publish N salary certificate(s)?” box.
3. Each final certificate is filed in the employee’s salary certificates folder, and the employee is notified once. The line shows the publication date.

A published certificate no longer changes; provisional certificates are not published.

Annual statements #

Open Swiss payroll › Annual statements, then choose the Scope and the Year. From the closed payrolls, the screen produces:

• OASI/UI: one line per person and continuous period, with the OASI salary, the UI salary and the pensioner allowance; the compensation fund and the member number at the top;
• FAK: one statement per canton of the workplace, with the subject salary and the allowances paid;
• UVG, UVGZ and KTG: one per insurer, one line per person, code and period, then the summary by code, men and women;
• BVG: one per institution, with the salary announcement as of 1 January of the following year and the contributions withheld during the year;
• FSO statistics — monthly declaration: each closed month, as Excel or CSV, and the Employer FSO data.

Downloading and marking as sent #

1. Download the statement as PDF, Excel or CSV.
2. Send it to the fund or insurer.
3. Click Mark as sent. The line shows the date and the author of the sending; Remove sending withdraws the mark if it was a mistake.

Correcting a BVG base #

For the BVG announcement, each person’s annual base comes from the last closed month. Click Correct, enter the Annual BVG base (CHF), then save: the line shows the corrected base and the original calculation. Restore calculation goes back to the calculated base.

If a fund has no affiliation, the screen says so and invites you to add it in the employer settings — see Setting up Swiss payroll.

Payroll accounts #

Open Swiss payroll › Payroll accounts. The screen shows the payroll lines of the year, wage type by wage type and month by month. Nothing is recalculated.

1. Choose the Employer and the Year.
2. Choose the view: Individual (one employee’s account, chosen in the Employee list) or Cumulative (the same table for the employer, summed over employees; you can filter it to some of them).
3. By default, only closed payrolls count (“Closed payrolls only.”). Tick Include provisional payrolls to add the months still open: the screen and the export then carry the “Provisional — payrolls not closed included” mention.
4. Download the account as PDF or Excel.

The total only covers the employees whose salary you can see.

Good to know #

• Certificates, statements and payroll accounts read the payrolls: they recalculate nothing.
• A provisional document can be downloaded, but not published or marked as sent.
• Published certificates and statements can also be placed on the company’s SFTP server, if the SFTP deposit is set up.
• Electronic transmission of statements and FSO statistics via Swissdec is waiting for Swissdec version 6: until then, they are downloaded and submitted outside Swissdec — see The Swissdec cockpit.

Frequently asked questions #

Why does the Publish final certificates button show (0)? #

No certificate is final: a month of employment in the year is not closed yet. Close the missing months, named on each line.

I cannot open a statement. #

A statement covers every salary of the scope. If you cannot see the salary of all its employees, it is not open to you.

The payroll account is empty. #

No payroll is closed in the year. Tick Include provisional payrolls to see the open months.