This article helps you find your way around Illizeo: the sidebar and how to customise it, quick search, your account menu (language, appearance) and your personal settings. It is for everyone who uses Illizeo: employees, managers, HR and administrators.
Before you start #
- No particular permission is needed to navigate. However, every menu entry, search result and tab follows your permissions and your company’s modules: anything your role does not let you open is not shown at all, rather than greyed out.
- Searching for a colleague requires the Employees module — Access permission (Employees section of the role matrix, Access level), which all roles hold by default.
The sidebar #
The sidebar on the left of the screen lists the modules you can access: Dashboards, Employees, Calendar, then the modules your company has installed. Settings and Help stay at the bottom; Help opens the Illizeo help centre.
- Hover over a module that has sub-entries: a second column opens next to the sidebar with its screens (for example Attendance calendar and Absence calendar under Calendar). The pin in that column keeps it open; this choice is remembered in your browser.
- Click a module to open it directly.
- The handle on the edge of the sidebar (Collapse sidebar / Expand sidebar) shows icons only, or icons with their names. This choice follows your account.
- A small pink counter on an entry indicates pending approvals.
- On a phone, the sidebar is folded away: tap the Open navigation button at the top left.
Customising the navigation #
You can hide the modules you do not use and change their order. This preference is yours alone: it changes nothing for your colleagues.
- Hover over the nine-dot button at the bottom of the sidebar (labelled Plus).
- Click Customize navigation. The Customize window lists your modules.
- Untick a module to remove it from the sidebar, tick it to bring it back. Dashboards is marked Always shown and cannot be hidden.
- Drag a module by its handle to move it.
Each change is saved straight away (Saved appears at the top of the list). A hidden module remains available from the Plus button, under the hidden modules heading. Reset restores the original order and display.
Quick search #
The Search — people, pages, actions… bar at the top of the screen opens with a click or from the keyboard with Ctrl K (⌘ K on a Mac). It finds:
- colleagues, from two letters: a click opens their profile. The search covers active people; depending on your permissions, Include other statuses adds former employees, pending hires and departures in progress;
- pages: every menu entry you can open, settings included;
- actions: for example Request leave or Expense report, depending on your permissions and modules.
With nothing typed, the Recent heading recalls your latest choices; Clear empties it. An item you can no longer reach (permission removed, module switched off) also drops out of that list. The Esc key closes the search. If the artificial intelligence assistant is enabled in your space, the search also offers to ask Illizeo your question.
Your account menu #
Click your photo at the top right. The menu offers:
- My Profile: your personal record (see My profile: viewing and updating my information);
- Personal Settings: your settings (see below);
- Applications, if your role manages the company’s application store;
- Language and Appearance;
- Logout.
Changing language #
- In your account menu, click Language.
- Choose Français, English, Deutsch or Italiano.
The screen switches language immediately. The choice is saved to your account: it also sets the language of the emails Illizeo sends you.
Choosing the appearance #
Appearance offers System (the default: Illizeo follows your computer’s light or dark mode), Light and Dark. This choice applies to the browser you are using: set it again on another device.
Your personal settings #
Open Personal Settings from your account menu. The tabs shown depend on your permissions:
| Tab | What it is for |
|---|---|
| Notifications | Choosing, event by event, how you are notified (see Alerts & notifications). |
| Role Reminders | Reminders linked to your roles, and your personal reminders. |
| Delegate My Workflow | Handing your approvals to someone else for a period (see Flows & approvals). |
| Privacy Consent | Your privacy notices: what was presented to you, when, and on which legal basis. |
| My calendars | Connecting your Google or Outlook calendar (see The calendar and syncing your work calendar). |
| Automated decisions | Decisions made about you without human involvement, with the option of asking a person to review them. |
| Open on mobile | A QR code or a link to sign in to the mobile app without retyping your password (see Mobile app). |
| Version Info | The Illizeo version and your subscription references, useful if support asks for them. |
Your password, two-factor authentication and single sign-on are not set here: see Security & compliance.
Good to know #
- The sidebar, the search and the actions apply the same rules: a module your company has not enabled, or that is not open to you, appears nowhere.
- Hiding a module from your sidebar removes no permission: it remains reachable through Plus, the search and its links.
- The order, the hidden modules and the collapsed or expanded sidebar follow your account from one device to another; the second-column pin and the appearance stay with the browser.
- Some labels in the navigation (the Plus button and its hidden modules heading) are currently shown in French in the English interface.
FAQ #
A module has disappeared from my sidebar. What should I do? #
First look under Plus: you may have hidden it. If it is not there, your role no longer gives access to it or the module is no longer active: contact your administrator.
The search does not find a colleague. #
By default it only searches active people, and only within the population your role lets you see. For someone who has left or not yet started, tick Include other statuses if the option is offered.
