Getting started with mandatory display

The Mandatory display page brings together, in one place, the documents the company must bring to its employees’ attention: collective working hours, safety instructions, staff rules, useful contact details, the gender equality index and so on. Each employee reads and downloads the documents that concern their entity; HR publishes and withdraws them. This article introduces the page, explains who sees what and how to consult a document. It is for all employees, and for HR staff and administrators who want to understand what their teams see.

The page at a glance #

The page opens from the Mandatory display entry in the sidebar. It belongs to the Documents module. It holds a single list: one document per row, from the most recent to the oldest. Each row shows:

• the document’s title;
• its description, if HR entered one;
• its publication date, in the form “Published on 11.11.2026”;
• a Download button, which saves the file to your computer.

HR staff and administrators who publish also see, on each row, the entities the document is displayed for, a Withdraw button, the Publish a document button and the All documents switch. These actions are described in Publishing and withdrawing mandatory display documents.

Before you start #

• The Documents module must be installed in your workspace: without it, the menu entry does not appear.
• To see the page, you need the Mandatory display permission at the Access level: “read the documents displayed for one’s entity”. All the roles supplied by Illizeo carry it, including the role for all employees: by default, every employee therefore sees the page.
• To publish and withdraw documents, you need the same permission at the Execute level. Among the supplied roles, the Administrator and HR roles carry it.
• Scope: an employee only sees documents displayed for the whole company and those displayed for the entities of their contracts. A document intended for another entity does not exist for them.

Who sees what #

Employees #

An employee sees two kinds of documents:

• those HR has displayed for the Whole company;
• those displayed for the entity of one of their contracts. If you have several contracts in different sub-companies, you see the documents of each. An employee who is not attached to any sub-company belongs to the Main company.

Employees read and download; they see neither the Publish a document button, nor the Withdraw button, nor the list of entities for each document.

HR staff and administrators #

With the Execute level, you first see, like any employee, the documents that concern you. Turn on the All documents switch to see every published document, whatever its entity. Each row then shows who the document is displayed for: Whole company, or the list of chosen entities.

Consulting and downloading a document #

1. In the sidebar, click Mandatory display.
2. Browse the list. The most recent documents are at the top.
3. Read the description, if there is one: it often states the site, the department or the effective date.
4. Click Download on the document’s row. The file is saved to your computer under the name of the file HR uploaded.

If the download fails, the message “The download failed.” appears. Reload the page and try again; if the document has been withdrawn in the meantime, it has disappeared from the list.

If no document concerns you yet, the page shows “No document is displayed yet.”.

The gender equality index #

If your company uses the BDESE module, the gender equality index arrives here on its own. When HR publishes a year’s index from the BDESE, its PDF document is displayed here for the entities of the relevant database, with the Gender equality index badge. Its title gives the year and the score obtained; its description states the reference period.

The index published the following year replaces the previous year’s one. The index cannot be withdrawn from this page: it stays displayed until the next one is published. To find out how to calculate and publish it, see Calculating and publishing the gender equality index.

Good to know #

• The page shows documents; it does not list the notices your situation requires. HR chooses what to publish and for which entities.
• A published document appears straight away for employees of the chosen entities.
• A withdrawn document disappears from the list and its file is deleted.
• Documents are read in the language HR wrote them in: the page translates its own labels, not the title or content of the documents.
• The Access level of the permission is enough to read; only the Execute level lets you publish, withdraw and see all documents.

Frequently asked questions #

I cannot see the Mandatory display entry in the menu. Why? #

Either the Documents module is not installed in your workspace, or your role does not carry the Mandatory display permission. Contact your administrator.

A colleague sees a document I cannot see. Is that normal? #

Yes, if that document is displayed for the entity of their contract and not for yours. Everyone sees the documents for the whole company and those for their own entities.

Are employees told when a document is published? #

Publishing does not send a message: the document appears on the page. If you want to draw your teams’ attention to a new document, let them know through your usual channels.

Can I withdraw the gender equality index? #

No. It stays displayed until the following year’s index is published from the BDESE and replaces it.