Once your referral is sent, you follow it in the My referrals tab: the stage the application has reached, the hire date, the day from which the bonus can be approved, then the approved bonus. The same tab shows your badges, and the Ranking tab compares your contribution with your colleagues’. This article explains how to read these two screens and how to opt out of the ranking. It is written for every employee who refers candidates.
Before you start #
- You need the Referrals access permission at the Access level to read your referrals, badges and the ranking, and at the Execute level to choose whether to appear in the ranking. By default, every employee holds it at both levels.
- You only see your own referrals. You never see the content of interviews or the contact details of the people referred.
- Badges and the ranking only exist if the programme’s Badges and Ranking features are on.
Reading your referrals #
Open Referrals › My referrals. At the top are four counters:
- Referrals: all your referrals;
- In progress: those whose application is still under review;
- Hires: those whose person was hired, bonus approved or not;
- Bonuses approved: the total of approved bonuses, by currency, or “—” if there are none yet.
Below the counters, each referral is a line with the person’s name, the job, a follow-up sentence, the date you referred them, its status and the bonus promised. An icon tells a referral made through the form from one that came through your link.
The statuses #
- In progress: the application is under review. The follow-up sentence shows the Recruitment stage: Application received, Screening, HR interview, Technical interview, Offer.
- Hired: the person was hired. The sentence gives the hire date and the date from which the bonus can be approved, at the end of the required period of presence.
- Bonus approved: HR approved your bonus and sent it to payroll, on the date shown.
- Not selected: the application was not selected in Recruitment.
- Declined: HR declined your referral (for example a duplicate); it gives no bonus.
If an application is reopened in Recruitment, the referral goes back to In progress; only Bonus approved and Declined are final.
When is the bonus paid? #
Once the “bonus can be approved from” date has passed, HR can approve the bonus. It is not approved automatically: someone in HR checks it and sends it to payroll. It then appears in your bonuses, in the first month whose payroll is not yet approved. If your company requires the line manager’s approval for this bonus, it is submitted to them first.
Your badges #
The My badges card shows the badges you have earned in colour, with their date, and those still to earn greyed out, with their condition. There are seven badges:
- First referral and Five referrals: 1 then 5 referrals received;
- First hire, Three hires, Five hires and Ten hires: 1, 3, 5 then 10 people you referred hired;
- Referrer of the year: awarded in early January to the person ranked first in the ranking of the past calendar year.
Badges are awarded automatically, when a referral is received and on hiring, and you are notified. A badge once earned is never lost. Referrals declined by HR do not count. Your badges also show in the ranking, on your profile and in the directory.
The ranking #
Open Referrals › Ranking. At the top, the My rank card shows your rank, your number of hires and referrals received over the period, and your badges. Below, the Top ten referrers card lists the rank, the colleague, their Hires, their Referrals received and their Badges.
How the ranking is calculated #
- The ranking counts successful hires first. In a tie, referrals received decide (excluding those HR declined). Two people in a perfect tie share the same rank.
- Choose the period at the top right: Current campaign (the referrals linked to the running campaign), This year (the calendar year, the period shown by default) or All time.
- With no campaign running, the Current campaign period shows “No campaign running: no campaign ranking for now.”.
- As long as you have no referral over the period, your rank reads Not ranked yet.
Opting out of the ranking #
- In the My rank card, switch off Appear in the ranking.
- The message “You no longer appear in the ranking.” confirms your choice.
Your colleagues no longer see you in the ranking, and your absence leaves no gap in it. Your rank then reads Not ranked; you can come back at any time by switching it on again.
Good to know #
- Amounts are those promised when your referral was received, fixed on the referral; HR can correct them until approval.
- The ranking rewards what succeeded, not volume: referring in bulk does not raise your rank.
- A hire undone later does not take back a badge already earned.
Frequently asked questions #
The person I referred was hired, but my bonus has not been approved. #
The bonus can only be approved after the required period of presence, shown by the “bonus can be approved from” date. After that date, approval is still done by HR.
My referral is “Declined”. What happened? #
HR declined it, with a reason (for example an application already received through the careers page). The application is still reviewed in Recruitment, but gives no bonus. Ask the HR team for details.
Can my colleagues see my referrals? #
No. In the ranking they only see your name, your counters and your badges — and nothing at all if you have opted out.
