Before investing in a new HRIS or reworking a process, you need to know where time and money leak. The processes & tooling diagnosis quantifies HR digital maturity and proposes a pragmatic roadmap.
Maturity grid (5 levels) #
| Level | Characteristic | Example |
|---|---|---|
| 1 – Manual | Excel, paper, emails | Leave tracking in a spreadsheet |
| 2 – Partial tooling | 1-2 tools, limited integration | HRIS payroll + ATS, double entry |
| 3 – Full tooling | Unified HRIS, standardised processes | Illizeo + key integrations |
| 4 – Optimised | Mature self-service, automation | Workflows, OKRs, analytics |
| 5 – AI-augmented | Data-driven decisions, AI-assisted | CV pre-screening, attrition prediction |
Step-by-step #
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Process mapping #
15-25 key HR processes (recruitment, onboarding, payroll, training…). For each: duration, steps, tools, rework rate.
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Tool inventory #
Every tool used in HR or by HR: HRIS, ATS, payroll, e-signature, training, expenses, etc. Total cost.
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Maturity scoring #
Score per process + overall. Sector benchmark comparison.
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Identify opportunities #
Top 5 processes to digitise/automate. Business case per initiative (expected gain / cost / risk).
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Roadmap #
12-24 month plan: what to tool up, in which order, with which expected gains.
FAQ #
How long does the diagnosis take?
3-4 weeks for 50-500 employees. 6 weeks for larger orgs.
Is it independent from an Illizeo migration?
Yes. We deliver an independent report. The customer can then move to Illizeo, another HRIS or stay as-is.
Expected ROI?
Typically, moving from level 2 to level 3 saves 30-50% of transactional HR time.
Deliverables?
Maturity report (15-20 pages), process map, prioritised business cases, transformation plan.
