December is coming: you must decide which balances carry over, get paid out or are lost. Illizeo automates the calculation, generates statements and warns employees before the deadline.
Step-by-step #
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Review year-end settings #
For each type, check: carry-over rule (yes/no, capped at X days), deadline, post-deadline action (loss, pay-out, transfer to time-off bank).
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Run the simulation #
The Simulate closure button lists per employee what will be carried, paid out or lost. Avoids surprises.
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Communicate to employees #
Illizeo sends a personalised email 30, 15 and 7 days before the deadline with remaining balance and recommendations.
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Execute the closure #
On December 31st (or custom date), Illizeo applies rules: new balances initialised, old ones carried or lost, pay-outs sent to payroll.
Common policies #
| Policy | Benefit | Risk |
|---|---|---|
| Full carry-over | Employee flexibility | Heavy accounting provision |
| Capped carry-over (5 days) | Common balance | End-of-year pressure |
| No carry-over (use it or lose it) | Simple accounting | Employee dissatisfaction |
| Auto pay-out | Appreciated | Immediate cost |
| Time-off bank transfer | Long-term capitalisation | Bank setup required |
FAQ #
Can I differ per profile?
Yes, you can set rules per contract, department or country.
Are N-1 balances protected?
Yes. Once carried, they are kept per your policy (e.g. lost on May 31 in France).
Is the time-off bank managed?
Yes, Illizeo offers a time-off bank module with caps, withdrawals, monetisation. Available on demand.
How do I undo a closure?
As long as no payslip has been issued, HR can Reopen the period. Beyond that, contact support.
