One engine. All your rules.
Every country.
Centralize expense reports, mileage allowances and per diem from all your subsidiaries — compliant with every jurisdiction. Reimbursements stay in your existing tools; we orchestrate, control and archive.
From spreadsheet chaos to a country-aware rules engine.
Running expenses across multiple countries without Illizeo means inconsistent caps, VAT errors, outdated mileage rates and foreign VAT that’s never reclaimed.
Scattered rules, VAT lost
- Meal and hotel caps entered by hand, updated with delay
- VAT computed by each employee, often wrong or skipped
- URSSAF / IRS / HMRC mileage tables outdated or ignored
- Per diem applied at the wrong rate, or simply forgotten
- Foreign VAT (8th / 13th Directive) never recovered
- Tax audit = assessments, missing receipts
Unified rules engine
- Rules kept current per jurisdiction (URSSAF, OFPER, IRS, HMRC, BMF…)
- Deductible VAT computed automatically by category and country
- Official mileage tables updated yearly, by engine displacement
- Per diem applied automatically by destination and duration
- Foreign VAT recovery orchestrated (8th / 13th EU Directive)
- Full audit trail, 10 years, hosted in Switzerland (ISO 27001)
Three pillars covered by default, in every country.
One platform, three sets of rules maintained by our local consultants.
Expense rules
The engine applies the right rules automatically based on where the expense was incurred.
- Reclaimable VAT by category (meals, hotels, fuel…)
- Meal, hotel, taxi, gift caps per country
- Mandatory receipts and proofs per jurisdiction
- Statutory reimbursement deadlines
- Allowed categories and exclusions
Mileage allowances
Official rates applied at entry, with automatic calculation based on the vehicle.
- Official rates per country (URSSAF FR, IRS US, HMRC UK, OFPER CH…)
- Rates by engine displacement and vehicle type
- Annual caps exempt from social contributions
- Fuel cards and leasing integrated
- Distance computed via Google Maps or entered manually
Per diem / Travel allowance
Daily allowance applied based on destination, duration and your HR policy.
- Official rates per country (FR Decree 2006-781, US GSA, EU Commission…)
- Rates by destination and per day
- Conditions (travel duration, distance from home)
- Lump-sum vs actual based on HR policy
- Multi-currency with automatic FX conversion
Auto deductible VAT, foreign VAT recovered.
Illizeo knows the VAT rules in every country — standard and reduced rates, deductible categories, caps. Your employees only scan a receipt; we extract the correct VAT and prepare the filings.
- Standard and reduced VAT per country (FR 20/10/5.5; CH 8.1/2.6; UK 20/5…)
- Reclaimable VAT by category (fuel: 80% diesel FR, 0% petrol…)
- Foreign VAT recovery via 8th Directive (EU) and 13th Directive (non-EU)
- Auto-generated tax files: FEC, SAF-T, DATEV, MTD
From receipt to reimbursement, no manual entry.
Mobile OCR and bank import. Employees no longer key anything in — they confirm what the engine read, and the rules engine handles the rest.
- Multilingual mobile OCR (90% of fields auto-filled)
- Bank statement import CSV / OFX / PSD2
- Automatic duplicate and fraud detection
- Multi-currency and multi-language recognition
Plug into your stack in 2 days, not 6 months.
Illizeo connects to your ERP, payroll and banks so reimbursements and accounting flow without re-entry. Real-time data, journal entries posted automatically.
- ERP: SAP S/4HANA, NetSuite, Sage Intacct, Pennylane, Cegid, Microsoft Dynamics
- Payroll: ADP, Sage, PayFit, Workday — for net reimbursement
- Banks: SEPA, SWIFT, ACH transfers via PSD2
- Accounting: FEC, SAF-T, DATEV, MTD exports, journal-by-country
Multi-level approvals, audit-ready.
Define your flows by country, by category, by amount. Illizeo applies your rules and keeps the trail — who approved, when, with what justification.
- Approval chains N+1 → N+2 → Finance, configurable per entity
- Temporary delegations (vacation, travel) with auto handback
- Thresholds by amount, category, project or cost center
- Full audit trail: e-signature, timestamps, IP
A human team, not a ticket system.
Where competitors send you to a help center, Illizeo gives you a dedicated consultant — by phone, in your language, who knows your countries and contractual specifics. No chatbot. No tier-1 ticket.
- One point of contact for all your countries
- Backed by a network of local consultants in 139 jurisdictions
- Average response time on expense incidents: under 24 working hours
- Proactive advice on regulatory changes (mileage rates, caps, VAT)
— Customer testimonial (sample)
Industrialize expenses without complicating your operation.
Six guarantees that turn multi-country expense management into a competitive edge.
Current rules
139 countries covered. Mileage rates, caps and VAT updated in real time by our local consultants at every regulatory change.
Optimized VAT
Maximum recovery, tax files (FEC, SAF-T, MTD) generated. Foreign VAT recovery via 8th and 13th EU Directives.
Multi-currency consolidated
28+ currencies at daily rates, automatic aggregation in CHF/EUR/USD for your finance reporting.
Automatic checks
Detection of duplicates, fraud, exceeded caps, aberrant VAT. Never again send a faulty expense to payroll.
10-year archiving
Receipts, proofs, approvals and journal entries archived 10 years in Switzerland (ISO 27001), read-only access for your auditors.
Dedicated human support
A named expense consultant, reachable directly, who knows your countries and contracts. No ticket queues.
139 countries. A guide of expense rules per jurisdiction.
Before centralizing your expenses, understand the rules in every country: official mileage rates, per diems, VAT caps, mandatory receipts. Our country files are open to all, written by our consultants from official sources (URSSAF, OFPER, IRS, HMRC…).
Open the Global Expense GuideCommon questions about global expense management.
How many countries do you cover?
Do you replace my current expense solution?
How is regulatory data kept current?
Do you actually recover foreign VAT?
Which ERP / payroll / banking integrations?
What is the cost for 5 countries and 200 employees?
Centralize your expenses. Take back control of your reimbursements.
30 minutes with one of our consultants is enough to map your current setup, identify your friction points and outline a realistic plan.
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