Your employees snap a picture of their receipts, AI handles data entry, the manager approves in one click, the reimbursement goes out automatically — either as an accounting transfer or added to the next payroll. No more chasing receipts, no more Excel files, no more errors.
Lost receipts, endless manual data entry, forgotten VAT, fraudulent duplicates: managing business expenses costs an average of 12 hours per month per accountant — not counting the time wasted by employees and managers.
1 in 5 receipts is never reimbursed because the proof is missing. Frustration on the employee side, lost money on the company side.
12 hours/month on average per accountant just to re-enter expense reports received by email, check VAT and chase down approvers.
30% of VAT on business expenses is never recovered. Duplicates and fraud invisible in Excel — risk of tax reassessment.
The Illizeo Expense Reports module digitalizes 100% of the expense cycle: mobile capture, AI OCR, automatic categorization, hierarchical approval, SEPA reimbursement and accounting export in one click. Your employees save time, your accountant stops fighting the process, your VAT gets recovered properly.
Whether it’s a restaurant receipt, a trip in a personal car or a business trip abroad, your employees always find the right mode in the mobile app.
Receipt photo → auto OCR → categorization → submission. Every business expense backed by a receipt (restaurant, taxi, supplies, hotel, ticket, subscription, equipment).
Enter departure + arrival, the app calculates the distance via Maps and applies the official rate (URSSAF, Switzerland, Belgium). Vehicle tax horsepower is taken into account.
Daily travel allowances by country and zone (EU, Switzerland, USA, etc.). No more keeping every receipt: the allowance covers meals, local transport and minor expenses.
While your employees go about their day, Illizeo’s AI reads, categorizes, verifies, calculates and alerts. Your accountant only steps in for the real exception cases.
Receipt photo → 13 fields extracted (merchant, date, amount, VAT, currency…). Works in 5 languages, even on crumpled or italic-printed receipts.
The AI recognizes the merchant and suggests the right category (Client meal, Pro taxi, Mission hotel, etc.). 95% accuracy after 1 month of use.
Same receipt photographed twice? Expense already submitted last month? The AI detects and alerts before approval, preventing double reimbursements.
Unusual amount for the category, weekend expense, unidentified merchant: the AI flags suspicious cases for manager review.
Automatic calculation of VAT to recover based on country, category and your company’s tax status. Average gain: +18% recovered VAT.
For mileage: just type “Geneva → Bern”, the AI calculates the optimal distance and applies the official rate. No more cheating, no more errors.
Before submission, the AI verifies that the expense respects the company’s expense policy (meal limit, hotel limit, etc.) and alerts the employee to adjust or justify.
At the start of each month, an AI report summarizes expenses by category, employee, project. Detects abnormal trends and suggests actions.
Opens the Illizeo app, photographs the receipt. The OCR extracts everything in 2 seconds: merchant, amount, VAT, date, suggested category. The employee confirms or adjusts.
10 secondsInstant push notification based on the configured workflow (direct manager, N+1, escalation above a limit, double validation above an amount…). They see the photo, the context, the compliance. One-click approval from mobile.
1 minuteAs soon as it’s approved: accounting transfer is triggered OR the amount is added to the next payroll. You choose the mode at setup.
AutoAll scanned receipts are stored with legal probative value for 10 years, with qualified timestamping that guarantees their integrity.
Full traceability of every action (entry, modification, approval, payment). Exportable audit log, right to be forgotten respected.
VAT calculation compliant with FR/CH/EU regulations. Export FEC, Sage, Cegid, Quickbooks. Automatic bank reconciliation.
Data hosted in European data centers certified ISO 27001. No transfer outside the EU. At-rest and in-transit encryption.
For an SMB of 50 employees with ~250 expense reports/month, the module pays for itself by the 2nd month thanks to the accounting time saved and better VAT recovery.
Adds to your Illizeo subscription (Illizeo Core or Illizeo Core Extended). Single all-inclusive price.
Photo (JPEG, PNG, HEIC), PDF (single or multi-page), email forwarder. The OCR works in French, English, German, Italian, Spanish — and all available languages — even on thermal, handwritten or unknown-merchant-logo receipts.
Yes: native exports for FEC (France), Sage 50/100, Cegid, Quickbooks, Xero, Pennylane, Indy, Datev (Germany). Customizable CSV format for any other tool. API integrations available on Enterprise.
Yes, fully. You define your own paths: direct or hierarchical approver (N+1, N+2…), trigger thresholds (amount, category, currency, country), automatic escalation when there’s no response, double validation for large amounts, specific rules per team or project. Each workflow is built visually (drag & drop) and activated in a few clicks, no technical work required.
2 modes: (1) included in the payroll transfer; (2) dedicated SEPA transfer. You choose the mode per employee, per category or globally.
Yes. Limits by category (meals, hotel, taxi…), by employee, by team, by country, by project. Above the limit: employee alert + automatic escalation to N+1 manager (configurable).
All currencies supported. Automatic conversion at the daily rate of the expense (ECB for EUR, SNB for CHF, etc.). Original amount preserved in the local currency + EUR/CHF equivalent. IFRS-compliant.
1-click activation from your Illizeo workspace if you’re already a customer. Setup of categories, limits and workflows in 30 minutes (templates provided). Your employees can submit starting the next day.
Activate the Expense Reports module in 2 minutes. Included: unlimited OCR, native & responsive application, multi-currency, configurable workflows and accounting export. 14-day free trial.
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