---
title: Building and publishing a course in the catalogue
description: Create a course, build its modules, lessons and quizzes, get it approved and publish it to the catalogue.
url: "https://illizeo.com/en/centre-aide/training-build-the-catalogue/"
updated: "2026-11-01"
category: Training
---

# Building and publishing a course in the catalogue

This article is for HR staff and instructional designers who build the company's training offer. It explains how to create a course, build its content (modules, lessons, quizzes, documents), take it through the publication workflow and keep it up to date afterwards.

## Before you start

- The Training module must be installed for your workspace.
- Seeing the catalogue administration list: "Course catalog", **Access** level. The menu entry **Training › Administer › Catalog** only appears at the **Execute** level, which also lets you create a course and save its metadata.
- Opening a course in the editor: "Learning content & quizzes", **Access** level. Editing content, uploading files, opening a working version, using AI and reviewing assignments: **Execute** level. Moving a course through the publication workflow: **Admin** level.
- Permissions are set in **Settings › Manage Employees › Employee Roles**, under FORMATION.

## The catalogue list

Open **Training › Administer › Catalog**. The "Catalog administration" page shows:

- a row of counters: published courses, courses in progress, courses with no enrolment, and content not updated for more than 24 months;
- a search box (title, code, provider) and two filters, **Status** and **Category**;
- the course table: **Course**, **Status**, **Version**, **Content** (duration, number of modules and blocks), **Price**, **Enrolled** and **Updated**. The "No enrolment" and "Content > 24 months" badges flag a course worth reviewing.

Click a row to open the course in the editor.

![The Catalog administration page: counters of published and in-progress courses, search, Status and Category filters, and the course table with status, version, content, price, enrolled and update date](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/training-build-the-catalogue-01.en_.png?resize=800%2C500&quality=80&ssl=1)
Training › Administer › Catalog: the administration list.

## Creating a course

Click **New course**. The "What kind of training do you want to add?" window offers several routes.

![The What kind of training do you want to add? window with the Illizeo content, External or blended and Past training cards](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/training-build-the-catalogue-02.en_.png?resize=800%2C500&quality=80&ssl=1)
New course: choosing how to create it.

### Illizeo content

For a course whose content you write in the platform (e-learning, virtual class or on-site).

1. Choose the **Illizeo content** card.
2. Enter the **Title**. A **Code** is suggested from the first words; it must be unique, because it is what appears in exports and agreements.
3. Choose the **Category** from those of the courses already in the catalogue.
4. Tick the **Delivery modes**: On-site, Virtual class, E-learning (at least one).
5. Click **Create and open the editor**. The course starts as a Draft, at version v1.0.

### External or blended

For a course run by an external provider or in a classroom. The "New external course" page asks for the title, code, category, level and a short description, then the **Partner provider** (picked from the provider list, or "Other — type the name"), the **Delivery mode** (On-site, Blended or Remote), the **Total duration (hours)**, the **Cost per participant** and, where relevant, the certification the course grants. A summary and a learner preview update as you type. Click **Create the course**: the editor opens.

The **Past training** card leads to recording courses taken before Illizeo, described in [Tracking certifications and renewals](https://illizeo.com/en/centre-aide/training-certifications-and-renewals/).

## Building the content

The editor has three tabs: **Content**, **Metadata** and **Publication** (plus **Submissions** when the course includes an assignment). In the **Content** tab, the "Course outline" tree organises the course into modules and blocks (the lessons).

1. **Add a module** creates a "New module"; you rename it directly in the tree.
2. **Add a block**, then choose its type. The block starts with a 15-minute duration and is required.
3. Click a block to open its editor below the tree: **Block title**, **Duration (min)**, the **Required** box, then the content specific to the type.
4. Click **Save**. Until you do, "Unsaved changes" stays on screen.

**Move up** and **Move down** reorder blocks. **Delete module** asks for a second click to confirm and removes its blocks too.

| Block type | What you enter |
| --- | --- |
| Reading | Text made of paragraphs, headings, bullet lists and callouts. Bold is written between two asterisks. |
| Video | The address of a YouTube or Vimeo video or of an .mp4 / .webm file, a poster image and some text. |
| Document | A PDF of up to 50 MB, uploaded or picked from the library, and some text. |
| SCORM module | A SCORM 1.2 or 2004 package (ZIP of up to 200 MB), and some text. |
| External link | An http:// or https:// address and, if needed, the button label. |
| Quiz | Questions and their settings (see below). |
| Assignment | The instructions, and whether the submission may include a file. The lesson is completed when the submission is accepted. |
| On-site session | Optional instructions. The attendance sheet completes the lesson for each attendee. |

### Quizzes

In a Quiz block, set the **Pass mark (%)** (80 by default) and **Maximum attempts** (empty = unlimited). **Advanced settings** add a time limit, when answers are shown (after each answer, at the end of the quiz or never), shuffling of questions and answers, retrying failed questions only, and the "Blocking quiz" option: the lesson is only completed once the quiz is passed.

**Add a question** opens the form: type, statement, answers and correct answer, points, and an explanation shown after answering. There are seven types: Single choice, Multiple choice (partial credit possible), True / False, Short answer, Fill in the blanks, Ordering and Matching. Click **Confirm question**, then **Save** the block.

![The course editor, Content tab: the tree of modules and blocks, and below it the Quiz block editor with the pass mark, maximum attempts, advanced settings open and the list of questions](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/training-build-the-catalogue-03.en_.png?resize=800%2C500&quality=80&ssl=1)
A Quiz block open, with its advanced settings.

## The resource library

The **Resource library** button, below the catalogue list, shows the PDFs and SCORM packages uploaded from the editor, with their size and number of uses. You can open, rename or delete them. Deleting a material that is in use asks for confirmation (**Delete anyway**): working versions lose the file, and a live version shows "document not available" to its learners. Nothing is uploaded here: files are added from a Document or SCORM module block.

## Writing with AI

If artificial intelligence is enabled for your workspace, the editor offers:

- the **Writing assistant** panel, to the right of the Content tab: generate a course outline, draft, rephrase, summarise, translate or proofread a section, generate a quiz, suggest exercises;
- the **AI** button on a block's text, and the **With AI** button in a quiz, which suggests questions for you to tick;
- **Generate from a document**: from a PDF (20 MB, 100 pages max.) or pasted text, AI suggests modules that you choose to add to the draft.

Nothing is written without your approval, and AI writes in the course's language. Always review before publishing.

## Metadata

The **Metadata** tab holds what makes the course findable and presentable: title, tagline, pedagogical summary, category, level, language, delivery modes, announced duration, validity in months (this is what triggers refresher training), learning objectives linked to skills in the framework, prerequisites, cover image, and the **Mandatory course** and **Grants a certificate** boxes. These fields can still be edited on a published version. Click **Save**.

## Publishing

The **Publication** tab shows the "Publication workflow" in four steps: Draft, Pedagogical review, Management approval, Published.

1. Read the "Pre-publication checks". Blocking issues (an empty module, a block without a duration, a document without a file, a link without an address, an assignment without instructions, a quiz without questions or without a correct answer, and so on) must be fixed before you continue; items marked "(non-blocking)" are warnings. Some of these messages may appear in French.
2. Click **Send to pedagogical review**, then **Send for approval**.
3. Click **Publish this version**, enter the **Release note (required)**, then **Publish**.

Learners on the live version move to the new one and keep their per-lesson progress.

![A course's Publication tab: four-step publication workflow, pre-publication checks, list of versions with the live version and the comparison of two versions](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/training-build-the-catalogue-04.en_.png?resize=800%2C500&quality=80&ssl=1)
The Publication tab: workflow, checks and versions.

## Updating a published course

A published course is never edited in place. Open it and click **Open a working version**: the live version is copied into the next version (v1.0, then v1.1, v1.2 and so on). Edit it, then take it through the workflow again. Only one working version can be open at a time. In the **Versions** list of the Publication tab, **Compare two versions** shows what was added, removed, changed or moved, and the change in syllabus duration.

## Reviewing assignments

The **Submissions** tab lists learners' submissions (filter **To review** or **All submissions**). Open the attached file, then click **Accept** (the lesson is completed for the learner) or enter a comment and click **Return**. A comment is required to return a submission. Trainers also review assignments from their workspace (see [The trainer workspace](https://illizeo.com/en/centre-aide/training-trainer-workspace/)).

## Good to know

- The course type (Illizeo content or external), the provider, the price and the certification are set at creation: the Metadata tab does not offer them.
- An external course also needs at least one module with one block to be published, for example an On-site session block.
- The three workflow steps all require the same permission (Admin level of "Learning content & quizzes"). The screen only offers the next step.
- Sessions for a classroom course are scheduled in session planning: see [Scheduling sessions and taking attendance](https://illizeo.com/en/centre-aide/training-sessions-and-attendance/).
- What learners see is described in [Taking an online course: lessons, quizzes and assignments](https://illizeo.com/en/centre-aide/training-take-a-course/).

### *Similaire*