---
title: The calendar and syncing your work calendar
description: The entries of the Calendar menu, and how to connect your Google or Outlook calendar to receive your absences, shifts and Flex Office bookings.
url: "https://illizeo.com/en/centre-aide/self-service-calendar-and-calendar-sync/"
updated: "2026-11-05"
category: "Platform / Employee self-service"
---

# The calendar and syncing your work calendar

Illizeo gives you two ways to follow your schedule: the **Calendar** menu, which shows attendance and absences in the application, and syncing with your Google or Outlook work calendar, where Illizeo adds what concerns you. This article describes both. It is for all users.

## Before you start

- The entries of the **Calendar** menu follow your permissions (Company calendar section of the role matrix, **Access** level): **View the attendance calendar** (by default Administrator, HR Manager and All employees), **View the absence calendar (team)** (all roles except Accounting, with the Absence management module active) and **View alerts and notifications** for **Alerts and anomalies**.
- Connecting your calendar requires the **Connect and disconnect one's own calendar (Google / Outlook)** permission (Integrations section, **Execute** level), which **All employees** holds by default. Without it, the **My calendars** tab does not appear.
- What is sent to calendars also depends on your company's settings, chosen by the administrator on the calendar connectors.

## The Calendar menu

Hover over **Calendar** in the sidebar: the second column offers up to three entries.

| Entry | What it shows | Find out more |
| --- | --- | --- |
| **Attendance calendar** | Hours worked day by day: your own row, and your colleagues' rows if your role holds **View colleagues' attendance**. | [Approving attendance and following the team](https://illizeo.com/en/centre-aide/attendance-approval-and-team-view/) |
| **Absence calendar** | Who is absent and when, according to what your role lets you see of others. | [The absence calendar](https://illizeo.com/en/centre-aide/absences-calendar/) |
| **Alerts and anomalies** | The report of clocking alerts and data-entry anomalies for the population you can see, ranked by severity, with the filters and exports of system reports. | [System reports](https://illizeo.com/en/centre-aide/people-analytics-system-reports/) |

![The sidebar with the second column of the Calendar module open: Attendance calendar, Absence calendar and Alerts and anomalies](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/self-service-calendar-and-calendar-sync-01.en_.png?resize=318%2C248&quality=80&ssl=1)
The Calendar menu and its three entries.

When you have access to both calendars, the **Presence** and **Absences** tabs switch from one to the other on the same page.

## Connecting your Google or Outlook calendar

1. Open **Personal Settings** from your account menu, then the **My calendars** tab.
2. On the **Google Agenda** or **Microsoft Outlook** card, click **Connect**.
3. Sign in to your work account and accept the access requested.
4. You return to the tab: the message "Calendar connected." appears and the card shows **Connected**.

![The My calendars tab of personal settings: the Google Agenda and Microsoft Outlook cards, each with its state and its Connect or Disconnect button](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/self-service-calendar-and-calendar-sync-02.en_.png?resize=800%2C127&quality=80&ssl=1)
Personal Settings › My calendars.

Illizeo creates a separate calendar called "illizeo" in your account and adds what concerns you to it: your own appointments stay in your usual calendar. The card can show four states:

| State | Meaning | What to do |
| --- | --- | --- |
| **Connected** | The account is connected and the "illizeo" calendar exists. | Nothing. |
| **Not connected** | No account is connected. | **Connect**. |
| **Calendar not created** | The account is connected, but the "illizeo" calendar could not be created. | **Disconnect**, then **Connect again**. |
| **To reconnect** | The authorisation was withdrawn or has expired: nothing arrives any more. | **Connect again**. |

## What arrives in your calendar

Your administrator chooses, for Google and for Microsoft, what is sent. Depending on those choices:

- **Your absences** (**Sync absences** setting): the event is created when the absence receives its final approval, updated if it changes, and removed if it is refused, cancelled, deleted or put back to pending. Only your own absences appear. For Outlook, only the absence types the administrator sends to Outlook are included (see [Configuring absence types and their policies](https://illizeo.com/en/centre-aide/absences-types-and-policies/)).
- **Your shifts** (**Sync shifts** setting): your published and confirmed shifts from the Scheduling module.
- **Your Flex Office bookings** (**Sync Flex Office** setting): desk, remote work, rooms, parking space, meal and visits, according to the types you ticked in the calendar preferences of the Flex Office calendar (see [Flex Office calendar](https://illizeo.com/en/centre-aide/flex-office-calendar/)).

## Disconnecting your calendar

In **My calendars**, click **Disconnect** under the account concerned. The message "Calendar disconnected." confirms it: the "illizeo" calendar is deleted from your account, along with everything Illizeo had added to it.

## Subscribing to the calendar from a calendar app

Separately from this sync, the **Sync** button of the absence calendar creates a subscription link to add to any calendar (Outlook, Google, Apple), or an .ics file to download. This subscription follows your visibility permissions: it is described in [The absence calendar](https://illizeo.com/en/centre-aide/absences-calendar/).

## Good to know

- The access tokens for your calendar are encrypted; they are never displayed or exported.
- You can connect a Google account and a Microsoft account at the same time.
- If your company writes directly to its employees' Outlook calendars, that channel takes precedence for absences and Flex Office: you have nothing to connect to receive them in Outlook.
- An absence event deleted by hand in your calendar is recreated the next time the absence changes.

## FAQ

### My approved absence does not appear in my calendar.

Check in **My calendars** that the card shows **Connected**. If it does, your company may not send absences, or not this type of absence: contact your administrator. An absence still awaiting approval is not sent.

### I no longer want to see these events.

Click **Disconnect**: the "illizeo" calendar disappears from your account. You can also simply hide that calendar in your calendar app.

### *Similaire*