---
title: Redesign an HR process
description: "An HR process can be redesigned in 6-10 weeks: diagnosis, design, prototype, test, rollout. The approach applies to reviews, onboarding, leave management or any other flow. The key: involve real users from the design phase. - **Reading time**5 min -…"
url: "https://illizeo.com/en/centre-aide/redesign-an-hr-process/"
updated: "2026-09-21"
category: Consulting
---

# Redesign an HR process

An HR process can be redesigned in 6-10 weeks: diagnosis, design, prototype, test, rollout. The approach applies to reviews, onboarding, leave management or any other flow. The key: involve real users from the design phase.

- **Reading time**5 min
- **Level**Advanced
- **Last updated**May 2026
- **Module**Process optimisation

## Step-by-step

1. ### Scope it

   Which process, which goals (reduce time, lower errors, improve satisfaction). Quantified target KPIs.
2. ### Map current state

   All steps, who does what, duration, tools, dependencies. Workshops with operators.
3. ### Identify irritants

   Useless steps, duplicates, waits, re-keying. Top 5 "this wastes my time".
4. ### Design the future

   Target process: fewer steps, automation, self-service, parallelism. Clear flowchart.
5. ### Prototype and test

   Pilot on 1-2 teams for 4 weeks. Measure gaps, adjust, generalise.

## Top processes to redesign

| Process | Typical gain |
| --- | --- |
| Onboarding | -30% prep time |
| Annual review | -50% HR time, +20% satisfaction |
| Leave management | -70% approval time |
| Expense reports | -60% total time |
| Recruitment | -25% time-to-hire |

## FAQ

   Redesign or just optimise?

If > 30% of the process changes, it's a redesign. Otherwise continuous improvement.

   Always digitise?

Not systematically. Sometimes simplification (e.g. remove 3 approvals) is enough.

   And if resistance is strong?

Pilot on volunteers. Success speaks for itself.

   How much?

Per complexity: €5-15k for a simple process, €30-50k for a major cross-functional one.

### See Impact measurement

Learn to quantify the ROI of a redesign.

[See all Consulting articles](/en/centre-aide/?cat=consulting)

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