---
title: Organise the monthly collection of variable elements
description: "The more a variable flows in from a module, the less it is re-typed — and the less it is wrong. Here is what feeds the period on its own, and what stays on you. - **Reading time**5 min -…"
url: "https://illizeo.com/en/centre-aide/organise-monthly-variable-elements-collection/"
updated: "2026-09-23"
category: Payroll
---

# Organise the monthly collection of variable elements

The more a variable flows in from a module, the less it is re-typed — and the less it is wrong. Here is what feeds the period on its own, and what stays on you.

- **Reading time**5 min
- **Level**Intermediate
- **Last updated**May 2026
- **Module**Payroll outsourcing

## What flows in on its own

Payroll quality is decided at collection. The more a variable arrives from a module, the less it is re-typed — and the less it is wrong.

| Source | What feeds the period |
| --- | --- |
| Attendance | The month’s approved hours, correctable in the dedicated tab before closing |
| Absences | Approved absences, with their prorata effect according to your setting |
| Expense reports | Approved expenses and mileage allowances |
| Pay record | Salary, bonuses, components, 13th month — by effective date |
| Advances and loans | Entered on the employee record, with their own rounding |

## Step by step

1. ### Clear the approvals before opening payroll

   An absence still awaiting approval is not an absence. Empty the approval queues first: that is what avoids next month’s catch-ups.
2. ### Check the hours

   The period’s attendance tab lets you add or correct before the freeze. After approval, a correction becomes a catch-up.
3. ### Review the month’s changes

   A dedicated tab lists what moved: salaries, joiners, leavers. It is the highest-return review of the cycle.
4. ### Clear the alerts

   Missing IBAN, negative leave balance, salary change: each one blocks or distorts something downstream. A handled alert is dismissed, and restored if you were wrong.
5. ### Put the rest in writing

   Anything that comes from no module — an exceptional deduction, a special agreement — goes to the payroll partner with the file, not verbally.

## What does not flow in automatically

Bonuses tied to objective achievement do not flow from the Performance module into payroll: they are entered as a pay component. Wage garnishments and court-ordered deductions have no dedicated screen. And nothing “releases” a raise into payroll: its effective date is what brings it into the period.

## FAQ

   When should collection be frozen?

Early enough to give the partner time to produce, late enough not to miss end-of-month events. The exact date is the one in your service contract.

   What about an absence declared after closing?

It goes into the next cycle. The period approval can be revoked if the event is too significant to wait.

   How do I know if someone changed data after my review?

The period’s audit log says so, and comparing two file versions shows the numerical effect.

   Can employees enter things themselves?

Yes, for what concerns them — absences, expenses, clock-ins — subject to approval. That is precisely what cuts manual collection.

### See Payslips & settlement

Learn to distribute payslips and handle final settlements.

[See all Payroll articles](/en/centre-aide/?cat=payroll)

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