---
title: Manually create an employee
description: Add a new employee one by one with all their sections (job, contract, bank, dependents).
url: "https://illizeo.com/en/centre-aide/manually-create-an-employee/"
updated: "2026-09-21"
category: Core HR services
---

# Manually create an employee

To add a single new employee (vs. mass import), Illizeo provides a step-by-step wizard guiding you through the required sections: personal info, job, organization, dependents, and more.

 **Required role:** Administrator or HR Manager**Time:** 5–10 min per employee**Difficulty:** EasyPremium

## When to use this method

- You hire 1 to 5 employees
- You want to fill in all profile sections directly without going through multiple imports
- You have specific data (status, custom fields) not present in the import template

 **Tip**For multiple employees at once, [bulk import](/en/centre-aide/bulk-import-your-employees/) is faster.

## Steps

  1

### Open the create form

Menu **Employees** → button **+ Add employee** top-right. The wizard opens.

    2

### Basic info

Enter: first name, last name, work email, employee ID (auto-generated if blank), hire date, salutation, interface language.

    3

### Job & contract

Assign: company, department, team, office, manager, contract type (permanent/fixed-term/intern/contractor), end date for fixed-term, status. All fields are picklists configurable in Settings.

    4

### Additional sections

Depending on your setup, fill: address, emergency contacts, dependents (spouse, children), bank, insurances, ID documents. *Required* sections are marked with an asterisk.

    5

### Profile picture

Upload a photo (PNG/JPG, 2 MB max). Built-in crop and zoom. Without one, Illizeo auto-generates an initials avatar.

    6

### Onboarding (optional)

If the Onboarding module is active, pick an **onboarding template** to assign. The employee will receive the step sequence (signatures, training, IT access).

    7

### Welcome email

Tick **Send activation invitation** to email the employee an activation link. Otherwise, you can send it later from the profile.

    8

### Confirm

Click **Create employee**. The record is instantly available in the list, with all sections pre-filled.

## Common errors

| Error | Fix |
| --- | --- |
| "Email already in use" | Another employee (active or archived) has this email. Use a different one or reactivate the existing. |
| "Employee ID duplicated" | Leave the field empty so Illizeo generates a sequential ID. |
| Locked section | An upstream required section is incomplete. Go back and fill required (\*) fields. |

## FAQ

  Can I create an employee without an email? Yes. Email is optional at creation but required for the employee to log in. You can add it later.   Can I duplicate an existing record? Not directly. Best practice: create a **Profile Rule** in Settings to pre-fill default fields.   When does the employee appear in stats? Right after confirmation. They count in headcount and appear in all reports filtered on their hire date.

### Need to add many employees?

For 10+ employees, use the Excel import to save time.

[Bulk import guide →](/en/centre-aide/bulk-import-your-employees/)

## Related articles

  [Personnel adminBulk-import your employees](/en/centre-aide/bulk-import-your-employees/)
 [OnboardingCreate an onboarding journey](#)
 [PermissionsCustomise permissions per role](#)
 [Custom fieldsCreate a custom field](#)

### *Related*