---
title: "Flex Office: general settings"
description: "The General settings page sets the module's common rules: working days, entries in the past and in the future, week template automatic booking, approvals, reminders and free notes. For a person without an attendance profile, these settings act as the default profile."
url: "https://illizeo.com/en/centre-aide/flex-office-general-settings/"
updated: "2026-11-01"
category: FlexOffice
---

# Flex Office: general settings

The **General settings** page sets the module's common rules: working days, entries in the past and in the future, week template automatic booking, approvals, reminders and free notes. For a person without an attendance profile, these settings act as the default profile.

## Before you start

This page is reserved for people with the permission to set the Flex Office general settings. Without this permission, the **General settings** tile and the page do not exist. Saving requires this permission at the Execute level; without it, there is no **Save** button.

### Permissions in the role matrix

- “Flex Office general settings”: Access to open the page; Execute to save. The same Execute level also saves the settings of the **Visitors & Externals** page.

## What this page is for

- **Working days**: “Define the working days of the week. Unchecked days will be greyed out in the calendar.” Boxes M, Tu, W, Th, F, Sa, Su.
- **Retrospective declarations**: what can be done on dates that have already passed, **Declaration and correction allowed**, **Add only (corrections blocked)** or **Locked**.
- **Schedule anticipation**: **Restrict the schedule scope** and the **Allowed horizon (weeks)**, how many weeks in advance a schedule can be filled in. “Applies only to people without a dedicated profile.”
- **Week template automatic booking**: the **Horizon (days)** over which, every night, each person's week template books their desk, spot and meal.
- **Planning outside working days**: **Yes** or **No**, declare a workplace at weekends, on public holidays or on any day outside the contract.
- **Mandatory remote work approval**: **Yes** or **No**, every day of remote work requires the manager's approval, even if the profile's caps are respected.
- **Submit all bookings for approval**: “Otherwise, only bookings targeted by a profile rule are sent for approval. Without a configured approval workflow, the person’s manager approves.”
- **Completion reminders**: **Weekly**, **Daily** or **Never**, then **Sending reminders**: the day and time (weekly), or the working days in advance and the time (daily).
- **Free notes on declaration**: an optional text field, the comment, with each declaration.
- **Detailed site sheet**: a switch that the screen describes as follows: “Displays for each office a summary sheet with the address, access instructions, available equipment and useful contacts.” The setting is saved, but no screen of the module uses it today.

![Screenshot — The General settings page](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/flex-office-general-settings-02.en_.png?resize=800%2C500&quality=80&ssl=1)
The General settings page.

## Step by step

1. Open **Flex Office settings › General settings**.
2. Tick the **Working days**. At least one day stays ticked: the last one cannot be unticked.
3. Choose the rule for **Retrospective declarations**.
4. If needed, enable **Restrict the schedule scope** and enter the **Allowed horizon (weeks)**.
5. Enter the week template's **Horizon (days)**, from 1 to 365.
6. Answer **Yes** or **No** to **Planning outside working days** and to **Mandatory remote work approval**.
7. Enable or disable **Submit all bookings for approval**.
8. Choose the frequency of the **Completion reminders**, then set **Sending reminders**:
   - weekly: the sending day and time;
   - daily: the working days before the day to fill in, from “The previous working day (D-1)” to “10 working days before (D-10)”, and the sending time.
9. Enable or disable **Free notes on declaration** and **Detailed site sheet**.
10. Click **Save**. **Cancel** returns to Flex Office settings without saving. If saving fails: “Settings could not be saved. Check your permissions, then try again.”

![Screenshot — The General settings tile, on the Flex Office settings page](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/flex-office-overview-01.en_.png?resize=800%2C500&quality=80&ssl=1)
The General settings tile, on the Flex Office settings page.

## Good to know

- **Applied by the server.** Past entries, horizon, non-working days, remote work approval and comment are checked on every booking, the week template included. In the calendar, a day closed to entries is greyed out; the booking panel gives the reason: “Entries closed on that day: …”.
- **Non-working days.** They remain hatched in the calendar. If planning outside working days is allowed, they open on click; otherwise the server refuses to book them.
- **Default profile.** A person without an [attendance profile](https://illizeo.com/en/centre-aide/flex-office-attendance-profiles/) follows these settings. A dedicated profile can set its own horizon.
- **Public holidays.** The public holiday calendar comes from the location, then from the office's country, then from the company. It is set in Organisation, not here.
- **Approval.** The approvers are those of the configured workflow, failing that the manager, then the next manager up the hierarchy. With no possible approver, the booking is refused. See [Approvals](https://illizeo.com/en/centre-aide/flex-office-approvals/).
- **Reminders.** The sending time is that of each person's home site. Only people whose schedule is incomplete are reminded. See [Reminders](https://illizeo.com/en/centre-aide/flex-office-schedule-reminders/).
- **Week template.** The horizon (14 days by default, from 1 to 365) stays limited by the window of each car park and each restaurant, and by the person's horizon. See [Week template](https://illizeo.com/en/centre-aide/flex-office-week-template/).
- **Comment.** If free notes are switched off, the **Comment** field is not offered in the booking panel and the server does not keep the comment.
- **What is not set here.** On-site check-in and the release of desks not checked in are set location by location, as are capacity, desks, meeting rooms, car parks and restaurants. See [Locations and floor plans](https://illizeo.com/en/centre-aide/flex-office-locations-and-floor-plans/).
- **Log.** Every change is recorded in the application log (value before, value after).

## See also

- [Flex Office settings](https://illizeo.com/en/centre-aide/flex-office-settings/)
- [Attendance profiles](https://illizeo.com/en/centre-aide/flex-office-attendance-profiles/)
- [Reminders](https://illizeo.com/en/centre-aide/flex-office-schedule-reminders/)
- [Week template](https://illizeo.com/en/centre-aide/flex-office-week-template/)
- [Visitors](https://illizeo.com/en/centre-aide/flex-office-visitors/)
- [Flex Office: module overview](https://illizeo.com/en/centre-aide/flex-office-overview/)

### *Similaire*