---
title: Configure reimbursement policies
description: "Hotel cap, meal cap, reimbursable mileage, allowed currencies: your expense policy is the tool that ends case-by-case arbitration. Illizeo applies your rules automatically at submission. - **Reading time**5 min - **Level**Advanced - **Last updated**May 2026 - **Module**Expense Reports ## Step-by-step…"
url: "https://illizeo.com/en/centre-aide/configure-reimbursement-policies/"
updated: "2026-09-21"
category: Expense Reports
---

# Configure reimbursement policies

Hotel cap, meal cap, reimbursable mileage, allowed currencies: your expense policy is the tool that ends case-by-case arbitration. Illizeo applies your rules automatically at submission.

- **Reading time**5 min
- **Level**Advanced
- **Last updated**May 2026
- **Module**Expense Reports

## Step-by-step

1. ### Define categories

   Meals, hotel, transport, parking, toll, telecom, training... Each category has its payroll/accounting code.
2. ### Set caps

   Per category, per country, per profile. E.g. €25 meal Paris, CHF 30 meal Geneva. Above the cap: alert or refusal per your policy.
3. ### Configure mileage allowances

   Official rates pre-loaded (FR: URSSAF, CH: OFROU). Customisable if your internal policy is more generous.
4. ### Allowed currencies

   List accepted currencies. FX rates refresh daily (central bank + optional bank fee).
5. ### Enable anti-fraud rules

   Duplicate receipt, suspect round amount, unauthorised weekend: each signal triggers a review.

## Typical caps

| Category | FR (Paris) | CH (Geneva) |
| --- | --- | --- |
| Solo meal | €25 | CHF 30 |
| Client meal | €80 | CHF 120 |
| Hotel / night | €180 | CHF 250 |
| Taxi | €50 / ride | CHF 80 / ride |
| Mileage | URSSAF rate | CHF 0.70 / km |

## FAQ

   What happens above cap?

Per your choice: soft alert, automatic refusal or capped reimbursement with mandatory reason.

   Can rules vary per project?

Yes, policies can override the default rule on a client project (e.g. higher cap).

   Are mileage allowances taxable?

Depends on country. Illizeo applies the tax-free rate and warns on taxable overage.

   How do I integrate corporate cards?

Connect your card statement (Visa, Mastercard, AMEX). Transactions auto-match with receipts.

### Set up the approval workflow

Manager, controller, accountant: model the route in 5 minutes.

[See all Modules](/en/centre-aide/?cat=modules)

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