---
title: Creating and assigning attendance profiles
description: "Create, edit, duplicate, deactivate and assign attendance profiles: schedules, capture modes, legal limits, overtime, night hours and breaks."
url: "https://illizeo.com/en/centre-aide/attendance-profiles/"
updated: "2026-11-01"
category: "Attendance & Badging"
---

# Creating and assigning attendance profiles

The attendance profile (or work profile) describes how an employee works: the hours owed, how they record their time, legal limits, overtime, night hours, breaks and time accounts. This article explains how to create, edit and assign a profile.

## Before you start

- View profiles: "View working-hours profiles" (Access); Administrator, HR Manager, Manager, Payroll Manager and Auditor have it by default.
- Create, edit, duplicate or delete: "Create / Edit / Delete a working-hours profile" (Execute); Administrator by default.
- Assign a profile to an employee: "Working-hours profile — Assign employees" (Execute); Administrator, HR Manager and Manager by default.
- Path: **Settings › Time Management › Attendances**.

## The list of profiles

The **Work profiles** column lists the profiles with their weekly hours; a star marks the default profile, "OFF" an inactive profile, and a country code (CH, FR…) the profiles created from a preset. Clicking a profile shows its summary: hours per week, days worked, overtime, night hours, legal limits, break rules and weekly schedule. The **Duplicate**, **Set default**, **Delete** and **Edit** buttons are reserved for people who can edit profiles.

![List of work profiles and summary of the selected profile](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/attendance-profiles-01.en_.png?resize=800%2C500&quality=80&ssl=1)
Work profiles

## Creating a profile

1. Click **Add**.
2. Enter the **Profile name**. To start from a base, click a preset: **Standard CH (42h)**, **Standard FR (35h)** or **Flexible (40h)**. A preset replaces the name and the sections already filled in.
3. Complete the sections (see below).
4. Click **Create profile**.

![Profile creation form with the presets](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/attendance-profiles-02.en_.png?resize=800%2C500&quality=80&ssl=1)
Creating a profile

### The profile's sections

| Section | What it is for |
| --- | --- |
| Capture mode | Manual entry (start–end ranges), Clock in/out (live), Fixed schedule (the employee only confirms). Modes can be combined; clocking is only possible with "Clock in/out". |
| Contractual duration | Hours and days per week. Changing them rewrites the first week of the schedule. "Prorate time off" removes an approved absence from the hours owed. |
| Legal Limits | Max hours / day (10 by default), Min rest between shifts (11 h), Legal max hours / week (empty = no alert). The daily maximum and the rest period block entry; the weekly maximum raises an alert. |
| Bridge-day compensation | A share of the schedule set aside each planned day, debited by the non-working days of the public holiday calendar. |
| Entry closing | Follows the company rule, or is customised for this profile. |
| Time declaration | Monthly or weekly declaration, reminders before the deadline, rest periods statement, no entry in advance, schedule ranges, lunch break. |
| Excess hours | The overtime threshold and rate tiers (for example 125% from 42 h), and tracking of Saturday, Sunday and public holiday hours with their rate. |
| Hours – days conversion | The conversion basis: contract schedule or profile schedule. |
| Payable counters | The counters that can be paid out, if counter payouts are open for the company. |
| Time account and bonus time | A time account (worked − owed balance, or annual target) and a time bonus on given time ranges. |
| Surcharges | A daily threshold, how each surcharge is paid (in salary, or credited to the time or bonus account), compensation for a public holiday worked, payout schedules. |
| Clock change and counter bounds | Handling of the clock-change hours, fixed-date bounds on the accounts and alerts before a bound. |
| Absence on a public holiday | Which prevails between an absence and a public holiday. |
| Planning sequence rules | Maximum consecutive days or nights, rest after a series, free Sundays: the schedule warns without blocking. |
| Night hours | Night time brackets and their rate (for example 22:00 to 06:00 at 150%). |
| Break policy | Break tiers ("After (hours)", "Break (min)"), automatic deduction, break counted as working time. |
| Weekly schedule | Hours per day, start, end and break; the "Days" column (0.5 or 1) turns a day into a day-rate day. Adding weeks creates a rotation of up to 4 weeks. |

### How overtime is calculated

- The threshold is the first tier. The whole week (Monday to Sunday) is compared with the threshold; a week straddling two months counts in the month of its Sunday.
- Rates apply tier by tier: for example 125% from 42 h to 45 h, then 150% beyond.
- Without a tier, overtime is not tracked.
- A public holiday counts neither as night, nor as Saturday or Sunday.
- For breaks, the highest tier reached applies, not the sum of the tiers.

## Editing a profile

A profile assigned to nobody and that is not the default profile is edited with **Edit**, then **Update profile**. A change applies from the same day: past periods are still calculated with the previous version.

A profile assigned to employees, or the default profile, is **locked**: from the list, **Edit** opens the "Locked profile" window. Choose **Duplicate & edit** to create a copy, then assign the copy to the employees concerned.

## Duplicating, setting as default, deleting

- **Duplicate** creates an active copy named "… - copie".
- **Set default** makes this the profile assigned on hiring when no profile is chosen at the "Working Schedule" step of the wizard. There is only one default profile.
- **Delete** is only possible for a profile assigned to nobody. Otherwise the "Profile in use" window offers **Deactivate**: the profile is no longer offered for assignment, but the employees who have it keep it. **Reactivate** makes it available again.

## Assigning a profile to an employee

1. Open the employee's profile, **Presence** tab.
2. In the header, click the work profile selector ("Choose a work schedule").
3. Choose a profile from the list, then the **Effective date**.
4. Click **Confirm**.

Each assignment is dated and kept: the timesheet uses, day by day, the profile in force. For an employee with several contracts, the assignment applies to the selected contract.

## Good to know

- Only active profiles are offered for assignment. A role can be limited to certain profiles ("Accessible work schedules" card in the role settings).
- Bulk assignment is not available on screen: assign profiles one by one, or on hiring.
- Nothing prevents you from deactivating the default profile: make sure an active profile is marked as default.
- The **Edit** button on a profile's detail page does not apply the lock: a change to an assigned profile then applies to all its employees from the same day.
- The "Count as overtime" option for special days decides whether Saturday and Sunday hours enter the surcharged overtime; it does not create overtime below the weekly threshold.
- A profile created without a preset tracks night hours from 22:00 to 06:00 even when no night tier is shown.
- Installed collective agreement packs can apply their values to profiles after a preview; a stricter value of your own is kept.
- The list shows at most 50 profiles.

### *Similaire*