---
title: Approving attendance and following the team
description: Approve, reject or delegate timesheets, configure the approval circuit and follow the team in the attendance calendar.
url: "https://illizeo.com/en/centre-aide/attendance-approval-and-team-view/"
updated: "2026-11-01"
category: "Attendance & Badging"
---

# Approving attendance and following the team

This article is for managers, HR and payroll managers: it explains how to approve submitted timesheets, what happens after an approval or a rejection, where the approval circuit is configured and how to follow the team's attendance in the calendar.

## Before you start

- To see requests: the "Approvals — Presence" permission and, for the "Pending" list, "View requests pending approval" (Access). By default, Administrator, HR Manager, Manager and Payroll Manager have them; the Auditor can see without deciding.
- To decide: the workflow approve, reject and delegate permissions at the **Execute** level. To reject, you also need "Add a comment to a request", because a reason is mandatory.
- For a request's history: "View approval history".

## Approving timesheets

Open **Workflows › Attendance**. The top of the page counts requests "Pending", "Approved" and "Rejected". The **Approvals** column lists pending requests, then processed ones. It contains monthly timesheet submissions, clocked days to approve, clocking corrections made by employees, counter operations and, for part-time staff, the month's normal hours.

![List of pending attendance approvals](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/attendance-approval-and-team-view-01.en_.png?resize=800%2C500&quality=80&ssl=1)
Attendance requests to approve

### Approving a request

1. Click a request in the **Pending** section.
2. Read the details: trigger, current step, approver, date, whether rest periods were respected and, where relevant, the employee's explanation, then the **History**.
3. Click **Accept**.

![Attendance request details with the Accept, Reject and Delegate buttons](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/attendance-approval-and-team-view-02.en_.png?resize=800%2C500&quality=80&ssl=1)
Request details

### Rejecting a request

1. Click **Reject**.
2. Enter the **Rejection reason**.
3. Click **Confirm rejection**.

### Delegating a request

1. Click **Delegate**.
2. In **Delegate to**, choose the person.
3. Click **Confirm**. The request then shows "Delegated to …".

### Approving several submissions at once

Tick requests (or **Select all**), then click **Approve selection (n)**. Only monthly timesheet submissions can be ticked; clocked days and corrections are approved one by one, and a rejection is always made individually, with a reason.

## What happens after the decision

| Decision | Effect |
| --- | --- |
| Submission approved | Days and punches become "Approved" and can no longer be edited. The month's hour counters are recalculated. |
| Submission rejected | The days go back to draft: the month becomes editable again and can be resubmitted. The employee receives the notice "Your request has been processed". |
| Clocking correction rejected | The time from before the correction is restored, unless the day has since been edited, submitted or locked by payroll. |
| Recalled by the employee | Possible until the submission is approved; the request disappears from your list. |

## Configuring the approval circuit

Circuits are configured in **Settings › Manage Employees › Workflows**, "Attendance management" category (workflow configuration permissions, Administrator by default). Submitting a timesheet starts one of these circuits depending on its content:

| Trigger | When | Circuit supplied |
| --- | --- | --- |
| Timesheet submitted with overtime | The month's balance is positive | "Overtime hours approval": manager, then accounting check |
| Timesheet submitted with a working-time rule violation | A break rule was not respected | Approval by the manager |
| Timesheet submitted (flexible hours) | All other cases | Approval by the manager |

Other triggers exist for a clocked day to approve, attendance on an unplanned day, a clocking corrected by the employee, the monthly reduced day-rate plan request, a counter operation and the end-of-month reminder. Trigger names are displayed in French whatever your language (for example "Feuille de temps déposée avec des heures supplémentaires"). If no active circuit matches a monthly submission, the submission is refused with a message saying that no attendance approval circuit is configured.

## Following the team in the attendance calendar

Open **Calendar › Attendance calendar**. Each row is an employee and each cell a day, with the month's **TOTAL** column and the "Team total" row.

- **Month** or **Week**, **Today** and the arrows to change period.
- "Search employee..." to find someone.
- **Filters**: Department, Office, Role and Presence status (Submitted, Approved, Draft, Rejected, Absent).
- The legend distinguishes Approved, Submitted, Draft, Rejected and overtime (OT). Hovering over a day shows in, out, worked, expected, break, daily balance and work schedule.

| Permission | What you see |
| --- | --- |
| View the attendance calendar | Your own row, with your times. |
| View colleagues' attendance | The employees in your scope, present or absent. |
| View colleagues' detailed working hours | In addition, their detailed times. |
| Filter by department / team / office | The Filters button. |

To open an employee's timesheet, go through their profile, **Presence** tab: clicking a name in the calendar opens their profile, not their timesheet.

![Attendance calendar, month view](https://i0.wp.com/illizeo.com/wp-content/uploads/2026/11/attendance-approval-and-team-view-03.en_.png?resize=800%2C500&quality=80&ssl=1)
The attendance calendar

## Good to know

- After **Accept** or **Reject**, no confirmation message appears: the request simply moves to the processed section.
- The details of a submission show neither the hours worked nor the submission warnings: open the employee's timesheet from their profile before deciding.
- Without "View requests pending approval", the "Pending" section is hidden.
- The reduced day-rate plan and a request's comment thread are only shown in **Workflows › Approvals**, which also lists attendance requests.
- The attendance calendar offers neither export nor synchronisation.
- The green "Present today" dot on an employee's photo means they have no approved absence that day; it does not read their punches.
- Quarantined badge clock punches are handled in **Workflows › Badge reader clock-ins**: see [Badge clocks](https://illizeo.com/en/centre-aide/attendance-badge-clocks/).

### *Similaire*